Features

• Simultaneous access for as many users as required.

• Password security to different levels allows assignment of access to sensitive accounting information or tasks.

• Custom reports are easy to design with the EduAdmin Report Designer.

• Management accounts are set up with the General Ledger Report Builder.

• Direct access to emailing of correspondence and statements to caregivers.

• Allows for transaction processing across the Internet.

• Simple parameter setup to enable the submission of transactions (payments and receipts) to the bank of your choice.

• Viewing by caregivers of account details with full security control.

• Viewing of General Ledger accounts by staff responsible for budget control with full security control.

• Multicurrency system supports an unlimited number of currencies.

• Bill caregivers in any currency and produce statements in that currency but run your ledgers in your native currency.

• Convert any management account into the currency of your choice at the point of printing or consolidating financials.

EduAdmin allows the user to display financial information and relationships (e.g. management accounts) in a variety of formats including graphs.

• Full double entry accounting.

• Multiple general ledgers (e.g. school, boarding, trusts, property holding, alumni associations).

• Simple consolidation of ledger information in management accounts.

• Two years of transactions retained.

• Posting to the prior year after processing the year end.

• Budgets for this year, previous year and next year.

• Numerous standard reports such as Trial Balance and Detailed Ledger.

• Report Builder for customised management accounts.

• View details, balances and batches posted from any ledger.

• Export of management accounts into Excel and pre-set templates.

• Export of specific components to CSV, Excel, Dbase or HTML for enhanced publication of data.

• Extract cash movement for use in cash flow statements and forecasting.

• Recurring batch facility for processing of standard journals such as depreciation and realisation of finance charges.

• Support for full departmental accounting and multiple trial balances within the same ledger.

• Full support of activity based costing assisting the bursar with identifying unprofitable sectors of the school activities that may need to be dealt with.

Accounts Payable

• Processes invoices and maintains vendor details.

• Aged report by period.

• Integrates with the Student module to create accruals (e.g. deposits held).

• Calculate VAT if required.

Accounts Receivable

• Full integration with all applicable modules including Admissions, Staff and Student.

• Comprehensive billing system that supports an unlimited number of fee types and charges that may invoked automatically.

• Support for all billing models including multiple students to one caregiver, multiple caregivers to one student and multiple caregivers to multiple students.

• Supports Next Year fiscal periods for billing next year fees.

• Generates and prints invoices.

• Generates statements and interest charged or earned based on user parameters and caregiver sensitivity.

• Prints aged reports by period or term with caregiver sensitivity as queried in the reporting process.

• Calculates VAT if required.

Cash Book

• Unlimited number of cash books supported.

• Unlimited number of recurring batches to cater for standard transactions (e.g.: electronic payments, monthly debit orders).

• Receipting utility to accommodate receipting from multiple points around the campus with workstation sensitivity and full audit control before submitting to a cash book batch for processing to the ledgers.

• Trapping of exact nature of receipts facilitating easier reporting of cash as opposed to accrual values.

• Comprehensive bank reconciliation with full control including group and individual reconciliation, loading of previously reconciled items, viewing of details as to how each bank reconciliation item has been made up and debit/credit sensitivity.

• Prints cheques.

Inventory Control

• Maintains current stock levels and values and highlights items to reorder.

• Point-of-sale.

Fixed Assets

• Multiple groups and departments.

• Support for most depreciation methods and rates.

• Wide range of standard reports.

If your school is already running EduAdmin for its administration or student databases, including Assessment, Attendance, Boarding, Timetabler and Library, there are no additional software costs to commence using the Financial module. The only additional cost would be Financial module training.

It is important to note that only an annual licence is paid to EduAdmin. This means that your school does not pay for upgrades, or for support level agreements.

The modules are fully integrated thereby reducing duplication of work. This assists the finance office because the list of current and left students, their Forms, Residence, Position In Family, and other administration detail required for billing purposes, is maintained by the administration department, and accessed by the Financial Module. Therefore the bookkeepers do not need to type out the student’s and caregiver’s information and addresses again.

The Financial Module is password protected to prevent access by other users on the network. Various access levels are available within the FMS module to limit financial users to certain ledgers only.

EduAdmin is a double entry account system that complies with GAAP. This means EduAdmin works on the Accrual System (which means that when you raise an invoice it becomes due and payable on that date). EduAdmin is comprised of true subsidiary ledgers. EduAdmin Financial consists of a General Ledger, Accounts Payable, Accounts Receivable, Cash Book (multiple cash books supported), Inventory, Fixed Asset Register and Budgets for Last Year, This Year and Next Year.

Because EduAdmin Financial is comprised of subsidiary ledgers, this enables the following:

• Automatically generate debtors transactions, (fees, discounts, charges) querying by Form, or Campus or the entire school in one batch.

• Audit reports to confirm that all students in the Student Module are in the Accounts Receivable module and will not be left out when running the automatic billing procedure.

• Audit reports to group debtors/students by Fee Type to enable quick forecasting of how much money will be received from each grade, and the debtors/student comprising that amount.

• Quick View of Debtor transactions, correspondence and notes all on one screen – and notes can be entered about that debtor whilst viewing the debtor on that screen.

• Statements may be produced and emailed direct to caregivers.

• Mail Merge letters to debtors queried by "Balance is Greater Than", for example, may be printed or emailed.

• SMS functionality for example, to remind debtors to pay before certain date is available.