Skip to main content

EduAdmin vs Arlo

A Comparison of Top Training Management Systems

EduAdmin vs Arlo: Key Differences

The main difference between EduAdmin and Arlo is their primary focus:

  • Arlo is built for commercial training providers, with a strong focus on sales, marketing, and lead generation.
  • EduAdmin is a Training Management System (TMS) designed to handle complex training operations, combining course sales with advanced scheduling, resource management, and compliance tracking.

In short:

  • Arlo optimises how you sell training
  • EduAdmin optimises how you deliver and manage training at scale

EduAdmin vs Arlo: Comparing Target Audiences

Choosing between EduAdmin and Arlo is about more than just comparing features. It really comes down to how you balance sales, marketing, and operational complexity. Many training providers struggle with their systems not because they lack functionality, but because the platform they use is designed with a different primary focus than their day-to-day reality.

Whether you are an L&D lead tracking compliance for thousands of staff, selling public courses or otherwise managing Instructor-Led Training (ILT) at scale, your needs will span everything from attracting participants to delivering high-quality training experiences.

Arlo is designed with a strong focus on the commercial side of training. It supports organisations that prioritise marketing, lead generation, and filling public course schedules, with tools built to help drive demand and manage sales pipelines.

EduAdmin also supports selling courses and managing public training programmes, but its strength lies in combining this with powerful operational control. The platform is built to handle the full complexity of course delivery - from participant management and resource planning to instructor coordination and certification tracking.

For organisations where selling courses is only one part of a larger training operation - especially those delivering ILT and Virtual Instructor-Led Training (vILT) - EduAdmin provides the structure and automation needed to scale without losing control.

Comparing CRM Capabilities in EduAdmin and Arlo

When comparing EduAdmin vs Arlo, CRM functionality is a key differentiator. Both platforms allow you to manage contacts and participants, but they take different approaches to how CRM data is used.

Arlo's Sales-Driven CRM Features

Arlo’s built-in CRM is designed with a strong emphasis on sales and marketing. The system tracks website visitors, captures leads through web forms, and manages the full sales pipeline.
Training providers can:

  • Monitor customer behaviour
  • Segment audiences
  • Trigger automated marketing campaigns

This setup works well for commercial training businesses where course sales, online registration, and conversion rates are central.

EduAdmin's CRM and Participant Management Approach

EduAdmin also includes CRM functionality for managing customer relationships and course sales, but approaches CRM from a broader operational perspective.
Rather than focusing primarily on pipeline visualisation, EduAdmin connects CRM data across the entire training lifecycle - from registration and scheduling to delivery, certification, and follow-up.

The platform builds detailed profiles for both external participants and internal learners, capturing:

  • Training history
  • Competencies
  • Compliance requirements

Features such as automated waitlists, group bookings, and certification tracking allow organisations to manage complex training programmes at scale.

This makes EduAdmin particularly strong for organisations delivering ILT and vILT, where participant tracking, scheduling, and resource coordination are tightly interconnected.

By tracking mandatory compliance deadlines, EduAdmin also makes it easier to, for instance, keep track of UK GDPR training or CPD requirements outlined by the Information Commissioner's Office (ICO).
Administrators can view exactly which modules a participant has completed, when their qualifications expire, and what resources they need for upcoming sessions.
For UK professionals maintaining standards set by the Chartered Institute of Personnel and Development (CIPD), you get a clear, operational view of your entire training schedule without navigating through busy dashboards.

Want to know more?

Arlo vs EduAdmin

Key features

See which solutions each service offers

EduAdmin
Arlo
Course Management

Scheduling workflows and virtual instructor-led training (vILT)

EduAdmin
Arlo
LMS & E-learning

Cloud-based learning platform to create, deliver, and track digital training

EduAdmin
Arlo
Remote training

Delivery of modern and efficient remote training (vILT) with the same structure

EduAdmin
Arlo
Digital exams

Digital exam module for entire exam process online

EduAdmin
Arlo
Booking forms

Registrations directly on your own website

EduAdmin
Arlo
Instructor portal

Platform that gives instructors full control over their assignments – externally or remotely

EduAdmin
Arlo
Marketing tools

Tools that help you keep track of and follow up leads

EduAdmin

Via integrations

Arlo

Built-in

Support

Ways to contact the support team

EduAdmin

Support portal, Phone & Email

Arlo

Email & Chatbot only (Live chat available on enterprise edition)

Pricing model

How the cost of the platform is calculated

EduAdmin

Pricing based on selected features and number of active users

Arlo

Pricing based on selected features and number of booked participants

Integration Capabilities

No training management system operates in a vacuum. Your software must talk to your accounting tools, your learning management system, and your internal communication platforms. Both EduAdmin and Arlo integrate with wider software ecosystems, but in different ways.

Arlo Integrations

Arlo connects with tools commonly used by commercial businesses, including:

  • Salesforce (CRM)
  • Xero (accounting)
  • HubSpot and Mailchimp (marketing automation)
  • Payment providers such as Stripe

These integrations support a sales-driven workflow, allowing training providers to manage leads, bookings, and payments efficiently.

EduAdmin Integrations

EduAdmin focuses on operational and organisational integrations, particularly for the UK and European markets.

  • Accounting and payment software such as Sage, Xero, Visma, Fortnox, Stripe among many others
  • Competence databases, e.g. ID06, Skillnation and GWO Winda
  • Microsoft dynamics 365 and Active Directory environments

Its API enables organisations to automate workflows such as:

  • Employee onboarding and training assignments
  • Department-based access control
  • Compliance tracking across large teams

For organisations managing internal training or blended delivery models, this level of integration is critical.

ILT, vILT and E-learning Support

Both EduAdmin and Arlo support Instructor-Led Training (ILT) and Virtual Instructor-Led Training (vILT), but with different strengths.

EduAdmin is designed to manage complex ILT and vILT operations, including scheduling, resource allocation, and participant tracking.
Arlo supports ILT delivery but places more emphasis on course promotion, registration, and sales workflows.

For organisations focused on SCORM-based e-learning, Arlo has avaible integrations with external LMS solutions and EduAdmin has it's own LMS which includes support for SCORM.

Alternatives to EduAdmin and Arlo for LMS

If you're only looking for a Learning Management System and have no need for the additional functionality in a Training Management system, there might be better alternatives to EduAdmin and Arlo.
There are several alternatives in the LMS space, for example:

  • Docebo
  • Skillboost
  • Canvas LMS

The right choice of course depends on you needs.
Most commercial training providers can get started with a LMS, but struggle to scale without the business and automation aspects which regular Learning Management Systems often lack.

UI and UX Comparison for Training Management

Backend Administrator Interface

Arlo’s interface resembles a modern sales platform, with dashboards focused on revenue, registrations, and upcoming public courses.

EduAdmin provides a structured operational interface, prioritising scheduling, resource conflicts, and administrative workflows. This makes it well suited for coordinators managing high volumes of training sessions.

Frontend Learner Experience

Arlo delivers a slick, e-commerce-style frontend. Learners browse a course catalogue, add sessions to a basket, and check out using a debit or credit card. The experience mirrors standard online shopping, which builds trust with public buyers.

EduAdmin provides a highly functional learner portal focused on clarity and access. Employees log in to see their required training, upcoming schedules, and past certificates. The interface supports blended learning effortlessly. A learner can download pre-reading material, find the link for their virtual session, and complete their post-course evaluation all from one clean dashboard.

EduAdmin vs Arlo Pricing Breakdown

Software pricing often hides the true cost of running your training operations. You need to understand how costs scale as your training volume grows without being blindsided by hidden fees. Both providers offer localised pricing in GBP (£), ensuring UK businesses can manage budgets without currency fluctuation risks.

Arlo Pricing

Arlo's base plans start as low as £105 per month. They offer tiered packages that which gives you access unlock more advanced features and options for support. Pricing aligns with revenue generation. As you sell more courses and book more participants, your software costs increase (£1,75 per paid registration).

EduAdmin Pricing

EduAdmin typically bases its pricing on the scale of your internal operations. The cost structure reflects its position as a scalable course administration system. Costs align with active users, with plans from £279 per month. By not charging additional fess per participant, the more predictable pricing helps UK firms manage their Apprenticeship Levy funds and internal training spend more effectively.

Implementation and Hidden Fees

Both platforms tends to ask to be compensated for the time spent om implementation, and depending on your needs the price can vary.
Arlo charges setup fees to configure your website integration and connect your payment gateways. The EduAdmin platform focuses on implementing your complex internal workflows, setting up automated communication triggers, and building those critical integrations with your accounting systems. When budgeting, account for these initial setup costs and the time required to get your staff up to speed.

Final Verdict: Which Platform Should You Choose?

Your choice depends on what you want to focus on.

If your primary focus is selling courses, generating leads, and optimising conversions, Arlo is a strong fit.
If your organisation depends on delivering and managing training alongside course sales — EduAdmin provides greater control and ability to scale your operations.

For many organisations, the decision comes down to this:

Do you need a system optimised for selling training, or one designed for running training at scale?

We Know What It Takes to Run a Successful Training Business

Contact us for a demo and see how our 20+ years of experience can help you succeed

Download Our Whitepaper

Discover how EduAdmin’s Digital Exam Module can transform your exam process.
Learn about best practices, key features, and how digital exams can improve efficiency, security, and user experience across your organization.